Data Loss and Prevention Policy

Purpose: The purpose of this Data Loss and Prevention (DLP) policy is to protect Elucidate Group's sensitive information from unauthorised access, use, disclosure, disruption, modification, or destruction. This policy ensures the integrity, confidentiality, and availability of data across the organisation.

Scope: This policy applies to all employees, contractors, consultants, temporary staff, and other workers at Elucidate Group, including all personnel affiliated with third parties. It covers all data that is created, received, maintained, or transmitted by the organisation in electronic or paper format.

‍

1 Data Classification:
All data within Elucidate Group will be classified into the following categories:

  • Public: Information that can be freely disseminated.
  • Internal: Information intended for internal use only.
  • Confidential: Sensitive information that could cause harm if disclosed.
  • Restricted: Highly sensitive information requiring strict access controls.

2 Data Protection Measures

  • Access Controls: Access to data will be restricted based on classification and business need. Role-based access controls (RBAC) will be implemented.
  • Encryption: Confidential and restricted data must be encrypted during transmission and storage using industry-standard encryption methods.
  • Data Masking: Sensitive data fields will be masked where possible to minimise exposure.

3 Data Loss Prevention Tools

  • Endpoint Security: Ensure all Mac computers have encryption enabled using FileVault and are regularly updated with the latest security patches.
  • Data Backup: Implement regular backups of all critical data using secure cloud storage solutions with appropriate access controls.
  • Access Controls: Configure data access permissions based on roles and responsibilities to limit access to sensitive information, and enforce the use of strong, unique passwords.

4 Incident Response

  • Reporting: All employees must report suspected data loss incidents immediately to the IT department.
  • Investigation: The IT department will investigate all reported incidents promptly and take appropriate action.
  • Mitigation: Steps will be taken to contain and mitigate the impact of any data loss incident.

5 Employee Training and Awareness

  • Training Programs: Regular training sessions will be conducted to educate employees about data protection and loss prevention practices.
  • Policy Acknowledgment: All employees must acknowledge understanding and adherence to the DLP policy.

6 Regular Audits and Compliance

  • Audits: Regular audits will be conducted to ensure compliance with the DLP policy and to identify potential vulnerabilities.
  • Compliance: Ensure compliance with relevant regulations and standards, including GDPR, CCPA, and other applicable laws.

7 Third-Party Vendors

  • Due Diligence: Conduct due diligence on third-party vendors to ensure they have adequate data protection measures in place.
  • Contracts: Include data protection clauses in all third-party contracts to ensure compliance with this policy.

8 Responsibilities

  • IT Department: Responsible for implementing and managing DLP tools, conducting training, and responding to incidents.
  • Employees: Responsible for adhering to the DLP policy and reporting any suspected data loss incidents.
  • Management: Responsible for ensuring the DLP policy is enforced and providing necessary resources for its implementation.

Review and Revision: This policy will be reviewed annually and revised as needed to ensure it remains current with emerging threats and regulatory requirements.

‍

HomeAboutContactServicesNewsCompany Policies